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1.
The Hoyt Lakes City Council met in regular session on
Tuesday, June 22, 2010
at
6:30 p.m.
Those present: Mayor
Marlene Pospeck, Councilors: David Zins, Richard Ronning, Robert Ross,
Melissa Skelton. City staff
also present: Michael Patchin, Floyd Nelson.
2.
Councilor Zins moved, supported by Councilor Skelton, to
approve the following items from the consent agenda:
Item 3 Approval of City
Council meeting minutes of May 25 and
June 14, 2010
.
Item 7 Filing of correspondence:
Electrical Inspector – May Report
Animal Control Officer – May Report
Financial Report – May Report
Mesabi East Giants, Boys Basketball Boosters – Request for
donation
Item 8b To approve the application for a
1-4 Day Temporary On-
Sale
Liquor License for the Hoyt Lakes
Water Carnival Committee for
July 22 – 25, 2010
.
Item 9a
To set an adjourned meeting for
Tuesday, July 6, 2010
at
6:00 p.m.
to discuss the progress in the City
Administrator process and develop interim procedures.
Item
9b To
approve the transfer of the on-sale liquor license of Mar Mar Inc, dba
Novy’s Haven to the
Community Building on August 28, 2010 and the Arena on August
13, 2010 for social events.
Item 9c
To approve the following training/travel requests:
Councilor Skelton, CGMC Conference,
Winona
,
MN
,
August 18 – 20, 2010
(registration, lodging, meals, mileage).
Item 9d
To appoint Election Judges for the Primary Election to be held on
Tuesday, August 10, 2010
and for the General Election to be held on Tuesday, November 2, 2010:
Linda Scott, Joan Whiting,
Helen Manthey, Sue Snetsinger, Joan Meckola, Evelyn Soderber, Brenda
Lind, Carole Haskins,
Carol O’Donnell (Head Judge), Sandy Nemanic, Marge Thorne, Arlyne
Terry, Geraldine Sohlstrom,
Pam Belange and substitution if necessary as permitted by law.
Item 9e
To adopt Resolution 2010-008, Resolution Authorizing Execution of
Agreement for the
Safe and Sober Program.
Item 10
Approval of the following receipts, claims and payroll:
Claims: $100,428.04
Payroll Earnings: $109,233.68
Payroll Employer Costs: $14,577.66
Payroll Total: $123,811.34
Total Claims & Payroll: $224,239.38
Motion carried unanimously.
3.
Kendall Corbett and Linda Scott, representing the Pine
Grove 2 Step Committee, appeared before the Council to request the use
of the Arena for their cancer fundraising event on June 26.
The event had been scheduled for
Aurora
Pine
Grove
Park
but predicted inclement weather is forcing consideration of an indoor
location. Corbett had
checked with Arena Supervisor Ferris and the Arena is available for that
weekend.
Councilor Skelton moved, supported by Councilor Ross, to allow
the use of the Arena on June 25 for setup and on June 26 for the actual
event for the Pine Grove 2 Step Committee cancer benefit fundraiser with
all setup and cleanup provided by the organization.
Roll call: Ayes: Pospeck, Ronning, Ross, Skelton; Abstain: Zins.
Motion carried.
4.
Virgil Lindholt appeared before the Council to request a
variance or amendment to the Cemetery regulations concerning the number
of markers that are permitted on any one grave site.
His desire was to have a total of three markers permitted on a
grave site. Councilor
Ronning reported that preliminary meetings of the Cemetery Committee had
not resulted in a consensus and he had been unable to reschedule another
meeting to develop a recommendation for the City Council.
Councilor Ronning will arrange for a meeting with the Cemetery
Committee with Lindholt present to discuss this matter and develop a
recommendation prior to the Council’s July regular meeting.
5.
Mayor Pospeck gave a qualified response to a citizen
concern in a local newspaper about the City budget and its relationship
with neighboring City budgets. Pospeck
stated that it was unfair to compare even similarly populated with
regards to their budgets when those cities may have widely divergent
views on the appropriate level of City services.
Councilor Zins reported that there were 53 ambulance calls and
one fire call for the month of May.
Councilor Ronning reported that the Library summer reading
program had over 50 participants. Councilor
Ross reported on a resident complaint concerning the pet leash rule at
the campground and primarily whether a electronic leash/shock collar was
a reasonable substitute. It
was the consensus of the Council that any other users of the campground
would be unable to tell whether a pet was on an electronic leash and
therefore would not have the confidence of control as would be the case
with a actual leash. Since
the current brochure containing the campground regulations clearly
stated that a leash was required within the campground the Council was
reluctant to change it in the middle of the camping season and therefore
determined that the existing rule will remain in effect with discussion
of modification coming at a later date including the use of the
lakeshore and pets entering the water.
Councilor Ross also expressed concern over the nuisance and
health concerns of goose droppings at the end of the campground which
the campground managers are attempting to deal with as best they can.
He encouraged the public not to feed birds in this area.
Councilor Ross also congratulated Mesabi East Golf Teams for
their successful season. Councilor
Skelton reported that she would be attending the Coalition of Greater
Minnesota Cities summer conference and would report on her attendance at
the next regular Council meeting.
6.
Councilor Ross moved, supported by Councilor Zins, to
approve the fuel quote of Edwards Oil (Lucky 7) at a discount of $.04
per gallon minimum for City fuel needs (other quote received: C&B
Warehouse Distributing, Inc (Palm’s Town Pump) - $.03 per gallon).
Motion carried unanimously.
7.
Jim Johnson, representing SEH, was present to review three
pending City projects and proposed agreements between the City and SEH
for providing engineering services for these projects.
Councilor Ronning moved, supported by Councilor Zins, to approve
the Agreement dated
June 21, 2010
Between the City of Hoyt Lakes and SEH for Professional Services
Relative to the Kent/Coventry Road Utility and Street Improvement
Project. Motion carried
unanimously.
Councilor Skelton moved, supported by Councilor Ronning, to
approve the Agreement dated
June 21, 2010
Between the City of Hoyt Lakes and SEH for Professional Services
Relative to the Leeds Road Drain Tile and Aggregate Improvement Project.
Motion carried unanimously.
Councilor Ross moved, supported by Councilor Ronning, to approve
the Agreement dated
April 28, 2010
Between the City of Hoyt Lakes and SEH for Professional Services
Relative to the Arena Heating Replacement Project.
Motion carried unanimously.
8.
Jim Johnson of SEH also reviewed the bid opening on June
17 for the
Kent/Coventry Road
and Leeds Road Projects which were combined for cost efficiency into the
2010 Street and Utility Improvements Project.
Both projects are covered by grant funds and costs between them
will need to be kept separated during the course of the project.
The following bids were received:
Contractor
Kent/Coventry Road
Leeds Road
Bid
Total Bid
Bid
Mesabi Bituminous, Inc.
$195,337.40
$45,586.75
$240,924.15
KGM Contractors, Inc.
$283,168.60
$66,180.25
$349,348.85
Councilor Skelton moved, supported by Councilor Ronning, to Adopt
Resolution 2010-009, “Accepting Bids and Awarding Contract for 2010
Street and Utility Improvements” which awards the bid to Mesabi
Bituminous Inc for a total bid of $240,924.15.
(Full resolution on file with the City Clerk).
Resolution adopted unanimously.
9.
Councilor Zins moved, supported by Councilor Ronning, to
approve the “Fifth Modification Agreement” dated June 22, 2010
between the City of Hoyt Lakes, the Hoyt Lakes Development Authority and
Premier Plastics Inc. Motion
carried unanimously.
10.
Councilor Ross moved, supported by Councilor Ronning, to
approve the “Amendment and Extension to Loan Agreement and Promissory
Note” dated June 22, 2010 between Premier Plastics, Inc, Robert J.
Menne, Jr. and Robert J. Menne, III and the City of Hoyt Lakes.
Motion carried unanimously.
11.
Councilor Zins moved, supported by Councilor Ronning, to
approve the bid dated June 14, 2010, as per the North Central EMS
Cooperative (NCEMSC) RFP#2006-03, of Premier Specialty Vehicles in the
amount of $91,620.00 for the completing of the purchase of one 2010
Horton Type 3 Ambulance, Model #553-B.
Roll call: Ayes: Pospeck, Zins, Ronning, Ross; Abstain: Skelton.
Motion carried.
12.
Councilor Ronning moved, supported by Councilor Zins, to
adjourn as City Council and reconvene as the Hoyt Lakes Economic
Development Authority (EDA). Motion
carried unanimously.
13.
EDA Commissioner Zins moved, supported by EDA Commissioner
Ronning, to approve the “Fifth Modification Agreement” dated June
22, 2010 between the City of Hoyt Lakes, the Hoyt Lakes Economic
Development Authority and Premier Plastics Inc.
Motion carried unanimously.
14.
EDA Commissioner Zins moved, supported by EDA Commissioner
Ronning, to adjourn as the EDA at
7:55 p.m.
Motion carried unanimously.
Marlene
Pospeck, Mayor
ATTEST: Richard J.
Bradford
City Administrator
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